Storage

Network

We recommend that you always save work to your home folder on the network. It is the safest place to save work as it is backed up every night. You can access your home folder by using the Documents icon located on the desktop.

You can also identify your home folder from the My Computer icon as follows:

University of Greenwich - G: drive

University of Kent - Z: drive

Canterbury Christ Church - N: drive

USB Memory stick

It is advisable to save duplicate copies of your work on alternative media, such as a USB memory stick. These are also useful if you wish to transfer your work to your home computer.

DO NOT save the only copy of your work onto a USB memory stick - these are easly lost. Always ensure there is a copy on your home folder on the network as well.

Your USB key will show up as the L: drive on all Drill Hall PCs.

Always eject your stick by clicking on the 'Safely Remove Hardware' icon in the System Tray at the bottom right of the PC screen. This will minimise corruption and loss of files

If you lose your USB stick check with Reception who hold a collection of 'Lost Property'.

Best Practice Tips

We highly recommend that you save your work regularly - at least every 10 minutes - and in 2 different locations, for example:
  • save your work after every edit to removable media (eg USB memory stick);
  • save your work after every edit to the network space allocated to you by your institution. Greenwich students are allocated a ‘G’ drive, Kent ‘N’ drive and Christ Church ‘Z’ drive for this purpose;
  • email your work to yourself after every edit

We also recommend that you save your work under a new name every time you edit it, eg ‘my essay version 1’, or ‘presentation 13.12.2011’. This will give you a version to work from if you accidentally overwrite or delete the latest copy of your work.

Editing documents from Email

If you work on an email attachment, please use the SAVE AS option and ensure you have saved it to your network drive or a USB stick. If you don't do this you may lose ALL of your edits. Email attachments are opened into a temporary area which is deleted as soon as you close the document.